A4 Online Document Printing & Delivery

Do you need to print speeches, pitch decks, investor decks, or other PowerPoint presentations? Once you’ve created a PowerPoint presentation that you’re happy with, you might realize that you have to print it out. Turning it in as a handout can be essential, but there might be a few things on your mind. What if you don’t have a printer? What if you want to keep your speaker notes present and not cut them off? This guide can help. You’ll be able to print your presentations with the notes, no matter if you have a Windows or Mac computer. 

Special Cases Available

You have an option to print PowerPoint and Google presentations. Whether you need Google presentation print with notes or without thumbnails, the choice is yours. A presentation with speaker notes is crucial because it not only shows the message from the slide, but it also provides a notes section for you to remember what the speaker is saying. This kind of printed presentation can provide: 

• An information packet that you can take with you

• A marketing tool that can easily be referenced

• A pamphlet that can spread the word of mouth

Your audience can walk away with all the details and information from your presentation, right in their hands. Before you stress about how to print a PowerPoint presentation so that it’s done correctly, follow the guide below. 

Step-by-Step Printing Guide

There is a slight variation in the printing steps for printing a presentation on a Windows computer vs. a Mac. Here’s what to do for Windows: 

1. Open the presentation you’ve created and need to print

2. Click on the “File” tab

3. Click “Print”

The Printing form will open

1. Under the “Settings” section, click on the arrow located next to the “Notes Pages” 

2. Adjust your desired page orientation, the colour, collation, and more to your preferences

3. Click “Print” 

For a Mac, follow the steps below: 

1. Open the presentation that you want to print

2. Click the “File” menu and then “Print” 

3. Click “Show Details”

4. Select “Notes” located in the layout dropdown menu

5. Adjust your desired page orientation, colour, and collation, and more

6. Click “Print”

Printing PowerPoint Presentations Online

Printing a PowerPoint from your online browser won’t allow you to fully print the notes. In this case, the ideal option is to send your presentation to a computer in order to do a full print. Shortening your speaker notes might be necessary since you’ll only be able to print 3 lines of content. Here’s how to print directly from your browser: 

1. Open the presentation on PowerPoint Online

2. Open the first slide with notes and check that the “Notes” option is selected in the “View” tab

3. Choose “Print” from the drop-down menu on your browser

4. Select “Print Preview”

5. Check the preview to indicate which notes run off the page

6. Change the orientation and scale as needed in the print menu in order to get more notes on the page

7. Click “Print”

8. Repeat these steps to print subsequent slides

Printing Multiple Slides on Each Page With Notes

A4 presentation printing is available for printing multiple slides on each page and with a notes section. This can give you a handout with small slide icons and the notes section on the side. Doing this will require presentation export into Microsoft Word. Here’s how to do it for a Windows PC: 

1. In PowerPoint, open the “File” menu

2. Select “Export”

3. Click “Create Handouts” 

4. Click “Notes Next to Slides”

5. Click “OK”

The export process will begin and it can take a couple of minutes depending on the size of the file.

For a professional presentation printing on a Mac, follow the steps below: 

1. Open the presentation

2. Click on the “File” menu

3. Click “Print”

4. Select “Show Details” 

5. Select “Handouts” in the “Layout” dropdown menu

6. Adjust the page orientation and other specifics

7. Click “Print”